Q88 Dry/Q88 Dry Onboard: Dry-Loadlines Module

Managing the Loadline information for your fleet can be a daunting task. For example, if you have a fleet of 20 vessels then you could have up to 100 loadlines to keep track of.

The purpose of the Loadline module is to make the tracking of the various loadlines easier and at the same time ensure that the questionnaires created always contain the correct loadline information.

This page outlines the different options you have for keeping the Loadline information up-to-date.

1. Accessing the Loadline

The loadline module is accessed from the home page by navigating to the Vessels tab → Loadlines:

2. Loadline Fleet Overview Page

The Loadline Fleet Overview page has been specifically designed to help you manage the Loadline for your fleet.

2.1 Overview

The following image is a screen-shot of the Loadline Fleet Overview page. This is the new standard interface which is used across many of the modules on Q88 and offers several key enhancements that allow better access to manage and view the Loadlines for your fleet.

If you have your vessels split into multiple fleets, the All Fleets drop-down will be displayed at the upper-left corner of the page. Once you select a specific vessel from the drop-down, the view will show the history and current status of the specific vessel.

Located at the right side of the page, the tribar Action menu contains the following options:

• Refresh Data: Refresh the underlying data from the database.

• Reset View: Resets the sorting and filtering for the selected View.

• User Guide: 14 page document of how to use the Loadline.

2.2 Column Sorting

The Loadline grid supports multi-column sorting. An arrow is displayed next to each column once you click on the column header to sort by a specific column. To sort by multiple columns, hold down the Shift key and click each column you wish to sort by.

If you want to reset the sorting and filtering back to the original settings, click the Reset View option under the Actions menu.

2.3 Filtering the Data

The Loadline grid supports column filtering and functions similar to the filtering available in Microsoft Excel® or SharePoint®. To filter the data, please do the following:

1. Click the downward facing triangle at the header of the column. A popup menu will be displayed letting you select the items you wish to filter on.

2. Click the Apply Filter option to apply the filter on the selected items.

3. Once a filter has been applied, the header for that column will turn grey.

   

If you want to reset the sorting and filtering back to the original settings, click the Clear Filter option OR Reset View option under the Actions menu.

2.4 Paging

By default, the Loadline grid will display 15 records per page. If you would like to change this, you can have the page display 25, 50, 100 or 200 records per page by navigating to the lower-right corner of the page. To browse through the pages, you can click on the arrows on the lower-left corner of the page.

3. Loadline Detail Page

3.1 Overview

The Loadline Detail page can be accessed by clicking the edit icon OR double clicking on a row for any record in the Loadline Fleet Overview page.

The screen-shot below shows what is displayed in the Loadline detail page for the selected vessel.

The header section, as seen below, displays the currently selected vessel.

Loadline Header Field List

3.2 Loadline Status Definitions

3.3 Editing a Loadline

The Loadline Detail page can be accessed by clicking on the Edit icon located at the right column or double clicking on a row for any record in the Loadline Fleet Overview page.

3.4 Adding a Loadline

1. To add a Loadline for a vessel, click the plus button on the right side of the screen as shown below:

a. A popup will appear for you to specify the vessel you want to add a loadline:

2. Fill in all necessary details and click on the Create button.

   1. Summer Draft and Summer Deadweight (SDWT) data fields must be completed before you are allowed to click on the Create button. The rest of the fields are optional. If any of the required fields are left blank, the yellow triangle with the exclamation mark will pop up as per the below screenshot.

b. If another active loadline already exists for the same vessel, you can select Yes or No for Copy certificate dates from active loadline? (see screenshot below):

3. Once all of the required fields are filled out, click the Create button. You will be directed to the Edit Loadline page where the rest of the details for the selected Loadline can be entered.

4. Attach the relevant Loadline Certificate.

   

5. Fill out the details under Re-Measured Loadline Questions → Save.

   

3.5 Deleting a Loadline

1. Click the Edit icon or double click on a row for any record in the Loadline Fleet Overview page → scroll to the bottom of the page and click on the Delete button:

2. The following window will pop-up. Click Yes to delete the loadline.

   

3. You will get an information alert that the loadline has been deleted

3.6 Updating the Loadline Status

To change the active loadline for a vessel, click on the Inactive option at the Loadline status.

When you click the Active option, you will be prompted to confirm if you would like to make the current Inactive loadline to an Active status → click OK.

4. Questionnaire Integration

4.1 Selecting a Loadline When Creating a Questionnaire

When you select a vessel that has multiple loadlines on the Create Questionnaire module, the loadline drop-down will display as per below:

By default, the Active loadline will be automatically selected. You can see this as the phrase (Active) is displayed on the end of the loadline name.

If you wish to select another loadline to use for the questionnaire you want to create, then you can select it from the dropdown list.

4.2 Populating Questionnaires Containing Loadline Information

Many questionnaires will require information of the vessels loadline. When you are creating questionnaires that contains specific questions regarding loadline details, a Loadline icon will appear to the right of the field, indicating that the system has automatically populated the field with data from the Loadline module.

• Grey text boxes: When the textboxes on the Create Questionnaire page has a grey background, this is indicating that the answers are read-only and changes will not be saved. If you do make a change, the questionnaire will contain the updated answers but the underlying data in the system will not be updated.

If you have selected an Inactive loadline, then the Create Questionnaire page will show that you are creating the loadline for one of the re-measured/inactive loadlines.

5. Notifications

5.1 Overview

There is an email notification that is generated by the system when records are changed in the Loadline module.

5.2 Notification Types

5.3 Subscribing to Notifications

You can subscribe to the Loadline email notifications by doing the following:

1. Navigate to the Account tab → Scheduled Reports.

2. Click the plus symbol to add report schedule.

   

3. Select a Report.

   

4. The following example is for the Loadline Change report → Add the Recipients email address(es) → select Fleet → click Save.

   

5.4 Filtering Scheduled Reports

To Filter the Scheduled Reports column, click on the downwards arrow under the Module column → select the Loadlines option:

a. Alternatively, you can search for the title of the Loadlines report in the search box.