Aside from the Freight Invoices, you can also find other Payable invoices.
In a spot voyage, for example, click the Revenue button. In the pop-up window, select the Add button in the invoice area and then select Payable.
You will find the following Payables:
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Expenses: In this category, you will be able to view expenses such as Bunkers, ETS costs, Guards expenses, etc. Select the item for which you need to create an invoice and proceed.
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Commission: In this area, the commissions expenses will be displayed per the agreement. To create an invoice, you will need to select which one you need and proceed accordingly.
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Stem: The expenses from the Stem that took place in the voyage will be displayed here.
Select the checkbox next to the grade’s stem and create an invoice.
*How to generate two separate payable invoices, one for the bunker costs and one for the delivery costs, for a single bunker stem
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Record on the bunker stem, just the cost of the bunkers, not the delivery. Invoice that piece using the Payable invoices section and then create a Miscellaneous (or Bunker) expense for the Delivery cost and invoice that one separately. The biggest con to this approach is that VMS will not calculate the Delivery cost into the $/mt cost of the bunkers when used in the FIFO for calculating the bunker consumption cost.
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Alternatively, record both costs on the bunker stem section so the FIFO considers both. Do not invoice that stem and instead create 2 Miscellaneous (or Bunker) expenses one for each and invoice them separately.
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Port: The last item displays the total costs per port. Select the relevant ports and create an invoice.
Description Rules:
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If the expense item HAS a description and the Copy Description option is ON when creating the invoice, then VMS copies the description to the corresponding line item on the invoice page
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If the expense item DOESN’T HAVE a description, then VMS copies the full amount into the description of the corresponding line item on the invoice page.