Difference between Non-Voyage Journals and Ad-Hoc Journals
This article explains the difference between Non-Voyage Journals and Ad-Hoc Journals, their intended use cases, and the necessary system configuration to ensure accurate financial reporting, especially in relation to voyage-linked entries and the Profit & Loss report.
Purpose: Used exclusively to transfer amounts between Balance Sheet accounts.
Voyage Linkage: Should not be linked to any voyage or vessel.
P&L Impact: These journals must not involve any P&L accounts to avoid incorrect reporting.
System Behavior: If linked to a voyage or used with a P&L account, the system may generate inconsistencies.
Purpose: Used to transfer amounts from a Balance Sheet account to a P&L account (e.g., an expense).
Flag Requirement: The system flag CFGEnableAdhocVoyageJournals must be enabled for they system to properly handle such transfers without creating invariances.
Voyage Linkage:
The P&L line should be linked to a voyage.
The Balance Sheet line should not be linked to a voyage.
Business Rule Setup:
Create a Business Rule with:
Source: XJOU
Code: Matching the one used for the journal line item.
If CFGEnableAdhocVoyageJournals is disabled and a journal incorrectly attempts to move an amount from the Balance Sheet to a P&L account, the system will create a P&L invariance.