Difference between Non-Voyage Journals and Ad-Hoc Journals

This article explains the difference between Non-Voyage Journals and Ad-Hoc Journals, their intended use cases, and the necessary system configuration to ensure accurate financial reporting, especially in relation to voyage-linked entries and the Profit & Loss report.

Non-Voyage Journals

• Purpose: Used exclusively to transfer amounts between Balance Sheet accounts.

• Voyage Linkage: Should not be linked to any voyage or vessel.

• P&L Impact: These journals must not involve any P&L accounts to avoid incorrect reporting.

• System Behavior: If linked to a voyage or used with a P&L account, the system may generate inconsistencies.

Ad-Hoc Journals

• Purpose: Used to transfer amounts from a Balance Sheet account to a P&L account (e.g., an expense).

• Flag Requirement: The system flag CFGEnableAdhocVoyageJournals must be enabled for they system to properly handle such transfers without creating invariances.

• Voyage Linkage:

  • The P&L line should be linked to a voyage.

  • The Balance Sheet line should not be linked to a voyage.

• Business Rule Setup:

  • Create a Business Rule with:

    • Source: XJOU

    • Code: Matching the one used for the journal line item.