How to handle incorrect account type mapping in Business Rules.

Issue
If a code is incorrectly mapped to the wrong account type in the Business Rules Setup—for example, a Balance Sheet account instead of a P&L account, or vice versa—lead to inaccuracies in the Voyage P&L. Most commonly, this results in amounts either missing from or appearing incorrectly in the Posted column.

How to Identify the Problem
Begin by reviewing the Business Rules Setup to verify whether the account associated with the affected code aligns with the intended nature of the transaction (i.e., whether it should be a Balance Sheet or Profit & Loss account).

Resolution Steps
To fix an incorrect account mapping:

1. Create the Correct Account

   1. Navigate to Financials Module → Chart of Accounts.

   2. Create a new code linked to the correct account type (P&L or Balance Sheet), and Save.

Please make sure not to modify existing accounts, as this may have unintended system-wide effects.

2. Update the Business Rule

   1. Navigate to Financials Module → Business Rules Setup.

   2. Identify the relevant rule and replace the incorrect account with the newly created correct account.

   3. Click Save.

Changes to existing Business Rules will not impact historical records unless the invoices that were posted using those rules are reversed and then reposted.

3. Reverse and Repost all the affected invoices

   1. Identify invoices that were posted using the wrong account.

   2. Reverse and repost each invoice so that the amounts are posted correctly using the updated Business Rule.