IMOS - TC In Hire Statement

🔑  This is a Key Topic, with high value for all users.

The Hire Statement for a Time Charter In lists all the amounts invoiced or paid; you can make a payment from it. You can also view reports.

To view the TC In Hire Statement, do one of the following:

• Click 

  

   on the Time Charter In.

• On the Operations menu 

  

  , under Time Charter In, click Hire Statement.

If you have bunker adjustment lines due to offhire, the offhire time period information is included in those lines.

On a Time Charter In Hire Statement:

• To select Invoiced or Paid items, click the radio button at the bottom.

• To make a payment, click 

  

  .

Reports

To view a report, click 

• Hire Statement: Includes all the details of the contract so far: Gross Hire, Hire Commissions, Bunker Values, Owner's Expenses, Other Adjustments, and Payments. It also lists any inconsistent items. At the end of the contract, a charterer might send the owner the Hire Statement, showing the balance. It is a calculation of what should have been billed until the last invoice date.

  • On a Hire Statement Report for bunker costs, the text refers to the entities as Charterer and Owner.

  • Configuration flag CFGTcItemsFlag enables you to print out, as both Outstanding Items and Inconsistent Items, certain TC items, including Rebill, ILOHC, and INTHC.

• Statement of Accounts or Statement of Accounts (Detailed): Using the same categories, shows if outstanding amounts are to be paid/received over a period in the TC that has already been invoiced/billed. The period is from the From Date of the first hire/bill to the To date of the last hire/bill. The report calculates the amounts due to the owner/charterer basis the TC In/Out fixture terms and deducts the amounts invoiced or paid/received. A charterer might send this along with each payment. When this report is selected, the SoA Setup form appears, and uninvoiced items can be selected for inclusion.
  

  

• SoA Recap: Includes all invoiced items according to the corresponding categories. All invoices appear in the Payment section, including Pending invoices. The balance in the report is the balance of the Estimated Expenses entered into this contract.

Multi-Currency

When CFGEnableMultiCurrencyTCContracts is enabled, the hire statement can output reports in the different currencies used in the time charter contract it is associated with. The line item amounts in these reports will reflect the exchange rate of the currency selected. The reports will also filter information from the TC to only show the items relevant to the selected currency. The filtering mechanism works differently depending on the line item type:

• Invoices - Only invoices specified in the selected hire statement currency are shown in the hire statement reports. 

• Hire, commissions, and CVEs - These items will only appear in hire statement reports when specified in the currency selected in the hire statement.

  • Note that percentage-based commissions, which do not require a currency to be specified, will appear in hire statement reports for all currency options. 

• Rebillables - A rebillable will initially only appear in a hire statement report generated using the TC contract currency. After the rebillable has been invoiced in a particular currency, it will only appear in hire statement reports generated for the currency it was invoiced in.

• Bunkers - Like rebillables, bunkers will also initially only appear in hire statement reports generated using the TC contract currency. After being invoiced in a particular currency, the bunker will only appear in hire statement reports generated for the currency it was invoiced in.

  • Note that bunkers can be specified in a non-base currency under special configurations. In hire statement reports, the bunker line item amount will be calculated to reflect the exchange rate between the bunker currency and the selected hire statement currency. 

• Offhire - Percentage-based offhire will be shown in hire statement reports for every currency containing hire. Lumpsum and daily rate offhire are only shown in hire statement reports when selected currency matches the TC contract currency.