IMOS - TC Out Hire Statement

🔑  This is a Key Topic, with high value for all users.

The Hire Statement for a Time Charter Out lists all the amounts invoiced or received; you can issue a bill from it. In order for a line item to appear in the Received section, a Payment/Receipt will need to be created in the Financial Invoice of the TC Out Bill. You can also view reports.

To view the TC Out Hire Statement, do one of the following:

• Clickon the Time Charter Out.

• On the Operations menu 

  

  , under Time Charter Out, click Hire Statement.

  

If there are bunker adjustment lines due to off hire, the off hire time period information is included in those lines.

On a Time Charter Out Hire Statement:

• To select Invoiced or Received items, click the radio button at the bottom.

• To issue a bill, click.

Reports

To view a report, clickand then click a report name. You can view three reports that show Hire information in slightly different ways:

Hire Statement: Includes all the details of the contract so far: Gross Hire, Hire Commissions, Bunker Values, Owner's Expenses, Other Adjustments, and Payments. It also lists any inconsistent items. At the end of the contract, an owner might send the charterer the Hire Statement, showing the balance.

• On a Hire Statement Report for bunker costs, the text refers to the entities as Charterer and Owner.

  • Configuration flag CFGTcItemsFlag enables you to print out, as both Outstanding Items and Inconsistent Items, certain TC items, including Rebill, ILOHC, and INTHC.

Statement of Account: Is used to determine whether any outstanding amounts remain to be paid or received over a defined billing period for a Time Charter (TC) that has already been invoiced.

Key Characteristics

• The reporting period is defined from the "From Date" of the first hire or bill to the "To Date" of the last hire or bill.

• The system calculates the net amount due to or from the Owner/Charterer based on the TC In/Out fixture terms, then deducts any amounts already invoiced, paid, or received.

• Upon running the report, in the SoA Setup form, allows users to optionally include uninvoiced items for visibility.

  

  • Off Hire value is derived from the TC contract.

  • Delivery/Redelivery bunker values are pulled directly from the TC contract.

  • The CVEs (victualling period) is based on the Projected/Actual GMT fields on the TC contract.

SoA Recap: Provides a comprehensive summary of all invoiced items under a Time Charter (TC) contract, including those in both Posted and Pending status. It categorizes and displays the invoice data for clear reconciliation and tracking.

Key Characteristics

• Displays a detailed breakdown of all posted and pending invoices within the contract.

• Uses the Start Date from the TC contract and the latest "Period To" date from the hire invoices to define the reporting range.

  • In Hire invoice, the recap reflects the actual billed days (e.g., an invoice covering 27 days will include all 27 days in the recap).

• The balance shown is calculated based on the Estimated Expenses configured in the TC contract. Providing a snapshot of invoiced activity, the SoA Recap is a valuable tool for reconciling projected versus actual expenses.

If discrepancies arise between the Statement of Account (SoA) and the SoA Recap, they are often due to differences in how bunker values are sourced (contract vs. invoice) or variations in date logic.