How to Send Offline Form of a Questionnaire

After creating a questionnaire, go to the bottom of the page and find the Click to Continue button → select the Send Offline (to vessel).

The Compose Email window will appear like in the image below:

The vessel’s email address will be added automatically as retrieved from the questionnaires and you can add more recipients if necessary.
The Subject line can also be edited and you can attach more files by pressing Add File or Add Package.
The HTML file will be automatically attached and ready to be shared with the vessel.
The body of the email will be a prepared message with the questionnaires displayed and can be edited if you wish to do so.
Once reviewed, click on Send Email.

The vessel must open the attached file and start completing the questionnaire. At the end of the page, Submit needs to be clicked. If the Master needs to get a copy of the completed/submitted questionnaire in Word format, the box must be ticked off.

By clicking Submit, the questionnaire is transmitted to an encrypted text, which needs to be copied and sent via email to download@q88.com.

Example of encrypted text of the completed offline questionnaire

After 10-15 mins, the server will receive the file and update the online platform with all the included changes.

The user that initiated the process and any other user included in the Scheduled report: Create Questionnaire/Offline Questionnaire will receive a notification advising that the Questionnaire has been updated by the vessel along with a table to display all applied changes.

Same list of updated items can be viewed within the Questionnaire by selecting the Updated Offline view here: