With the Voyage P&L Snapshot Manager, you can adjust realized P&L snapshot data for voyages by adding, updating, or removing snapshots. Each line shows one contract/voyage.
On the Financials menu …, under Statements, click Voyage P&L Snapshot Manager.
As with any other list, you can search, select, adjust, pin, filter, group, and sort columns, reset to the default view, save user views, and export.
To find snapshots, on the Parameters panel, select a Snapshot Date and Snapshot Type.
To add a snapshot to a voyage, click its Add link in the Snapshot Action column.
To add snapshots to multiple voyages, select their checkboxes in the first column and then click the Update/Add link at the top of the list.
After a snapshot has been added to a voyage for a specific reference date, you can update or remove it from the voyage.
Updating reruns the Voyage P&L calculation.
To update the snapshot for a voyage, click its Update link in the Snapshot Action column.
To update the snapshots for multiple voyages, select their checkboxes in the first column and then click the Update/Add link at the top of the list.
Use Case: if month-end accruals are run basis a snapshot and after the snapshots are run, the business realizes an invoice wasn’t posted properly, an update will allow the team to quickly update the one voyage’s pnl snapshot without having to rerun all snapshots.
To remove the snapshot from a voyage, click its Remove link in the Snapshot Action column.
To remove snapshots from multiple voyages, select their checkboxes in the first column and then click the Remove link at the top of the list.
Auto P&L Snapshot
When enabled, current snapshots in the voyage P&L are updated when Cargo and TC contracts connected to the voyage are updated.
For Time Charter contracts, snapshots are only updated for related voyages whose total revenues, total expenses, total profit/loss, or TCE have changed; the Estimate, Actual, and Posted columns of the P&L are checked.
An update is also done when voyage-related invoices/Bunker Requirements are created/updated/deleted and when changes are made to Bunker Swaps connected to Cargoes in the voyage.
When XML notifications are enabled and voyage and voypnl are specified as values for flag notificationsIncludeList, XMLs are exported in this order: voyage, voypnl (estimate), voypnl (actual), voypnl (posted).
P&L Calc Check Cash Variance
When enabled, refreshing the P&L snapshot checks for a cash variance in addition to a calculated one.