You can include FuelEU Maritime costs in your time charter (TC) invoices or freight invoices. This article describes the required configuration and workflow.
Billing and Source Codes
The following business rules must be set up to invoice FuelEU maritime costs.
|
Source |
Code |
Description |
|---|---|---|
|
FINV |
VFEUE |
FuelEU penalty misc. revenue - Freight Invoice |
|
TCIP |
VFEUE |
FuelEU penalty - Time Charter In Payment |
|
TCOB |
VFEUE |
FuelEU penalty - Time Charter Out Billing |
|
TINV |
VFEUE |
FuelEU penalty - VC In Freight Invoice |
|
RINV |
VFEUE |
FuelEU penalty - Relet Freight Invoice |
|
FEUO |
PENALTY |
OV/Head Fixture Fuel EU Expense |
|
FEUI |
PENALTY |
VC In Fuel EU Expense |
|
FEPR |
PENALTY |
TC Out Fuel EU Expense Rebill |
|
FEUC |
PENALTY |
Cargo Fuel EU Expense Rebill |
|
FEUP |
PENALTY |
TCI Fuel EU Expense |
The bill codes above apply to the FuelEU expense item on the Time Charter invoice form. If your workflow includes FuelEU Penalty in Monthly Accruals, you must also create a separate business rule with source FEUP and bill code PENALTY. Without this entry, IMOS returns 'missing business rules' errors on voyages with a Fuel EU Penalty during month-end accrual runs.
Include FuelEU costs in the TC Invoice
After a voyage is complete, you may want to include FuelEU Maritime costs in your time charter (TC) invoice. To invoice costs:
The currency used for FuelEU Maritime costs in TC In invoicing is the base currency amount for the FuelEU tab in the Carbon Calculator.
Step 1 – Navigating to the Time Charter (TC) In List
From the main menu, under Chartering, select TC In – List. From the TC In List, choose a time charter by selecting the TC Code. This opens the Time Charter In form. From there, select Make Payment.
Step 2 – Making a Payment
Follow the steps in IMOS - Time Charter Paymentfor making a payment in the Time Charter Payment form. After you reach step 3, select Create/Add Details to select line items to add to the payment in the Item Select form.
Step 3 – Adding FuelEU Line Items
From the Item Select form, select the FuelEU Voyage check box. Then, select OK.
The Item Select form closes and return to the Time Charter Payment form. The FuelEU Voyage item is assigned the bill code VFEUE.
Step 4 – Selecting the Voyage
From the Time Charter Payment form, select the Voy No. of the voyage you want to invoice.
After a voyage is selected, the Amount defined in the FuelEU tab of the Carbon Calculator appears under the Amount column. This amount cannot be edited from the Time Charter Payment form. Select the Save button to save the invoice.
Incremental Invoices:
You can raise an incremental invoice to include all previously invoiced FuelEU line items from the Time Charter. This shows you the difference between the originally invoiced amount and the new amount.
TC Out Invoices:
You can include FuelEU maritime costs in the Time Charter Out invoice. Navigate to the TC Out - List and follow the steps from the TC In workflow.
Include FuelEU costs in the Freight Invoice
Requires a schema version of 47.9 or higher.
Step 1 - Go to the Freight Invoice
On the Voyage Manager toolbar, select Freight → Freight Invoice.
Step 2 - Add FuelEU costs to the Freight Invoice
In the Freight Invoice, select Add Details to incorporate the FuelEU costs. Select the check box to add FuelEU costs as a line item in the Freight Adjustment table, as shown in the following image.
Incremental Invoices
When a freight invoice includes an initial FuelEU amount that changes throughout the voyage, you can raise an incremental invoice incorporating the difference between the originally invoiced amount and the new amount. The updated expense is automatically added back to the adjustment grid.