The Voyage Manager is the central point for managing a voyage in IMOS. It is the endpoint from a Voyage Estimate or Voyage Fixture and the beginning point of voyage accounting, that is, invoice creation.
Charterers can use the Voyage Manager to view forecasted voyages and review or update contract terms and to compare the actual P&L of completed voyages to their Estimates.
Operators can use the Voyage Manager to find, record, and adjust all the data for a voyage in one place:
View the original contract terms
Manage the voyage itinerary
Record Cargo Bill of Lading data
Create Laytime Calculations
Review/record bunker consumption
Create AP/AR invoices
Create Voyage Instructions
Generate Performance Reports
Accounting users can use the Voyage Manager to view and manage invoices and the voyage P&L.
The Voyage Manager has tabs along the bottom for viewing/managing the voyage from different perspectives: Estimate, Operations, Invoices, Profit & Loss, Contacts, Notes, Revisions, and Instructions. It opens with the Operations tab active.
To view the itinerary on the map in Veslink Distances, below the Itinerary, click .
Creating a New Voyage
Opening an Existing Voyage
To open an existing voyage, do one of the following:
In the Operations module center , under Quick Links, click Voyage Manager. Select the Vessel and Voy No.
Open the Voyage Manager from one of the Operations Tools.
Select a voyage from the Voyage List.
On the Voyage Manager:
Click and then search for the voyage.
To open the form for the previous or next voyage, click or .
With the Barging module, there are additional options on the toolbar for managing Tow voyages:
: Access the Tow and allocate overlap costs. This button appears when a tow is participating in overlapping voyages.
: Access the Activity Log to manage the equipment involved in the voyage.
Nomination Date On Fixture And Voyage
When enabled, a new Nomination Date value is added to the Voyage Fixture and the Voyage Manager objects. When the vessel is nominated to a cargo, the nomination date must be populated manually. This date can be separate from the Fixture Date, the Voyage Commencement Date, or CP Date on the cargo. When the nomination date is populated on the Fixture, it will carry down to the Voyage Manager on Scheduling. If the nomination is updated on the Voyage it will update the Fixture.
Bunker Purchase History Report
Makes the Bunker Purchase History Report available from the Cargo Unpriced Components form and the Bunkers menu on the Voyage Manager. The report is run per vessel and is only relevant for scheduled Cargoes.
Cache Voyage P&L
Enables caching the voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation. Flag CFGTraUseCachedVoyagePL (on the Trading tab) enables using the cached voyage P&L in the Trading module.
Also enables saving the current P&L snapshot when the voyage is saved; these are saved into the "voypnl" table with the "snapshotType = 'current'. The saved P&L numbers are used in the Voyages list for columns Est P&L, Actual P&L, and Est-Act P&L.
Default Company on TCI Select
When selecting a TC In Fixture to be used for a Voyage/Voyage Estimate, if no Company has been selected, the Company on the selected TC In Fixture will be used.
Default Lob on TCI Select
When enabled, when a Time Charter In is selected, if an LOB has not yet been set in the Estimate/voyage, the system defaults to the LOB specified on the Time Charter In Contract.
Default Show Cargo Tasks and Alerts in Voyage
When enabled, in the Voyage Manager Tasks & Alerts panel, the Hide Cargo Tasks & Alerts menu option is cleared and associated Cargo Tasks and Alerts appear by default.
Delete Fixture Upon Voyage Deletion
When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.
Enable COA Seq in Operations Overview
When enabled, in the Ops Overview tab of the Voyage Manager (enabled with CFGEnableVoyManagerOpsOverview), the cargo grid includes a CS column that shows the lifting sequence number for COA cargoes.
Enable Draft View by Portcall
Adds a Vessel Draft tab to the Voyage Manager.
Enable Manual Vessel Name Complete
When enabled, on the Voyage Manager and New Laytime Calculation Setup forms, the Vessel field will only autocomplete when the user presses Enter.
Enable Voyage Manager Cargo List
Adds Cargo and Cargo Handling tabs to the Voyage Manager. The Cargo tab is similar to the Cargo List, but only includes cargoes associated with the voyage. The Cargo Handling tab is similar to the Cargo Handling form; it includes a list of all cargoes associated with the voyage, with a line for each load and discharge. Lines highlighted in yellow indicate transshipment cargoes, while lines highlighted in blue indicate interservice cargoes.
If a Cargo or VC In has at least one unacknowledged revision, its row is highlighted in the Cargo List.
Enable Voyage Manager Operations Overview
Adds an Ops Overview tab to the Voyage Manager. Usually used for tankers, this tab provides an alternate interface for managing voyages, providing expanded details about bunkers, cargo handling, and voyage tasks for each port call in the voyage itinerary. Port Status can be specified on this tab, to appear on the Voyage List. When there is an Alert on the charterer in the Address Book, the Charterer field in the Ops Overview is highlighted in red, and a tooltip over the Charterer field shows the Alert text. To add LOI/BL Status information, right-click a cargo handling line item and then click LOI/BL Status.
Reset COA Lifting Upon Fixture Deletion
When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows:
Show Hours in Voyage Manager Itinerary
Displays the following Itinerary columns in hours instead of days: SDays > SHours, SD > SH, XSD > XSH, PDays > PHours, PD > PH, XPD > XPH, LS SDay > LS SHour, and LS PDay > LS PHour
Use Cached Voyage P&L
Enables using the cached voyage P&L in the Trading module. Flag CFGCacheVoyPnl (on the Operations tab) enables caching the Voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation.
Use Company Lob Trade Area Hierarchy
Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Use Voyage Estimate Voyage Deviation
Adds a Deviation button to the Voyage Manager toolbar to launch a Deviation Estimate.
Verify Matching Company
Displays a validation error if any of a voyage's or Voyage Estimate's linked contracts or Bunker Requirements has a different Company set than the voyage company.
Warn Non Coordinator When Saving Voyage
Displays a warning when saving a voyage if the user is not the Ops Coordinator for the voyage.
Warn on Mismatched Consecutive Voyages
A warning message appears when saving, if a modified Terminating Date no longer matches the Commence Date on the following consecutive voyage.
Enable Lat Lon Override
Allows manual overrides for At-Sea Port Latitude and Longitude values in the Voyage Estimate and Voyage Manager, to more accurately reflect waiting points or itinerary deviations.
If this flag has a value, references to Charterer in the Voyage Estimate, Voyage Fixture, and Voyage Manager are now replaced with the value of this flag, for example, Buyer.