By default, the Voyage Fixture is disabled in new systems. To enable Voyage Fixtures, use the configuration flags below to enable either Voyage Fixture Status or Vessel Vetting.
A Voyage Fixture is a contract for a voyage; it captures the Charter Party terms for each cargo and can be set up before creating the Voyage. Changes to the contract terms in the voyage (via Voyage Details) are reflected on the Voyage Fixture.
Voyage Fixture List
The Voyage Fixture List contains all Voyage Fixtures that you have the right to view.
On the main menu, under Chartering, next to Voyage Fixture, click List.
If configuration flagCFGEnableVesselVetting (for Vessel Vetting), CFGEnableChartManualStatusFlags, or CFGEnableUserGroupOnFixture is enabled, you must first create a Voyage Fixture and then schedule the voyage.
On the Cargo or VC In toolbar, click Create Fixture and then complete the Create Voyage Fixture form. The information entered into the Cargo is used to create a new Voyage Fixture.
You can access additional tools, forms, and information on the toolbar.
In the Cargoes or Itinerary grid, to view or enter additional information associated with a line item, right-click it and then click a command.
When an Alert is entered for a Charterer, a Vessel, or a Port, the field is highlighted in light red.
Toolbar
Use tools on the toolbar to create, find, save, copy, or delete records.
To do any of the following, click Menuand then click a command:
Reorder Itinerary after changing the Sequence on the Port/Date tab, or alter it to create the Shortest Itinerary.
Bunker Planning: Set up initial quantities and calculation methods for each fuel type and enter quantities and prices for any bunkers you plan to receive.
Profit Share: Indicate amounts from the Voyage P&L to be considered as Profit Sharing or Premium Revenue.
Piracy Avoidance: Select an option:
Default: Uses the vessel's default routing preferences specified on the Routes tab in the Vessel form.
Other Rev/Exp: View or enter miscellaneous revenue (AR) or expense (AP) items that you want to be reflected on the Voyage Fixture P&L and in the associated scheduled voyage.
Schedule Voyage or View Voyage: Schedule or view a voyage.
Remarks: Select the appropriate option to record additional Voyage Fixture remarks, including any (read-only) notes to Operations.
Terms: Select the appropriate option to record additional Voyage Fixture terms.
Report: Run the Voyage Fixture Report or Voyage Fixture Estimated Profit & Loss Report.
Check the Validation symbol on the toolbar; if the information is not complete and correct, click the symbol to see a message describing any issues.
: All information is complete, and a valid voyage can be created from the Voyage Fixture.
: Some information is missing, but a valid voyage can be created from the Voyage Fixture.
: The form contains one or more errors, and a valid voyage cannot be created from the Voyage Fixture
Fixture Information
The Performing Vessel can be updated at any time, even after the creation of a voyage from the Voyage Fixture. If the vessel scheduled to a voyage changes, the change must be entered in this field in the Voyage Fixture.
If any Operations invoices exist for a voyage, you will be prevented from rescheduling the voyage to a different vessel unless the invoices are removed (including Estimated Demurrage).
When you save the Voyage Fixture, its Status (as well as that of the associated Voyage Estimate, if applicable) changes to Fixed. When a voyage is created from the Voyage Fixture, its Status (as well as that of the associated Voyage Estimate, if applicable) changes to Scheduled. Note: The Voyage Fixture is permanently locked when Status is set to Canceled.
With configuration flagCFGAllowOpsVoyageRenumbering enabled and the Edit Voyage Number Module Right, you can specify a new Voyage Number.
When you enter the Commence date, ETAs and ETDs are calculated and displayed based on the projected speed of the vessel and the distances between the voyage legs in the Itinerary grid.
Summary Tree
The Summary Tree, at the right, summarizes and provides access to important forms and related information.
To expand
or collapse a section, click the arrow next to it.
On the toolbar, click Add Cargo. CP Terms Details appears, with all the details for the cargo (charterer, laycan, load/discharge ports, pricing and laytime terms, etc.).
To add more cargo information, including laycan, load/discharge ports, pricing and laytime terms, right-click the Cargo line item and then click CP Terms Details. After updating information, on the toolbar, click one of the following:
Add to Fixture: Add new Cargo terms to the Voyage Fixture.
Update Fixture: Update the current Cargo data in the Voyage Fixture.
Itinerary
To add to the Voyage Fixture Itinerary, do one of the following:
To add legs to the end of the itinerary, in the Itinerary grid, click to add a row and enter the relevant information.
To insert legs into the itinerary, right-click the itinerary line item and then click Insert Port.
Note Port Days will be used for consumption projections for the voyage (Excluding Extra Port days- Extra Port Days consume bunkers based on the consumption rate set in your "idle/on" column in the vessel details port consumption table).
Related Configuration Flags
Name/Flag
Description
Nomination Date On Fixture And Voyage CFGNominationDateOnFixtureAndVoyage
When enabled, a new Nomination Date value is added to the Voyage Fixture and the Voyage Manager objects. When the vessel is nominated to a cargo, the nomination date must be populated manually. This date can be separate from the Fixture Date, the Voyage Commencement Date, or CP Date on the cargo. When the nomination date is populated on the Fixture, it will carry down to the Voyage Manager on scheduling. If the nomination is updated on the Voyage it will update the Fixture.
Enable Chart Manual Status Flags CFGEnableChartManualStatusFlags
Adds additional status options to the Voyage Fixture and Estimate, and the manual management of these statuses. (A manually managed Status field is available on the Voyage Fixture, with a default status of On Subs. A voyage can be scheduled from a Voyage Fixture only if its status is Fixed.)
Enable Vessel Vetting CFGEnableVesselVetting
Enables vessel vetting. The value in the Vetting field is the Vetting status of the Fixture with this vessel: Pending or Completed. To open the Vessel Vetting form, click the Vetting field label.
With this flag enabled:
The Voyage Fixture is created when an Estimate is fixed.
On the Voyage Fixture form, the Performing Vessel field label changes to Vessel.
Enable Voyage Type Check Boxes CFGEnableVoyTypeCheckboxes
Adds Pool, Ice, Clean, and Coated check boxes to the Estimate and Voyage Fixture for reporting for bulk vessels. They are carried to the Voyage Manager, and their statuses flow between the forms.`
Use Company, LOB, Trade Area Hierarchy CFGUseCompanyLobTradeAreaHierarchy
Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Default Trade Area on Cargo Import CFGDefaultTradeAreaOnCargoImport
Enables defaulting the Trade Area on a voyage to the one from the imported Cargo.
Voyage Estimate Show Cranes in Itinerary Grid CFGVoyestShowCranesInItinGrid
When enabled, the Cargo tab in an Estimate/Voyage Fixture/Voyage Manager will have a new column C, to indicate the use of Cranes in the specific port. This column will only be visible for bulk vessels, and its value can be editable from the Cargo tab in the Itinerary, the CP Terms Details form, or the Itinerary Details form of that port.
Clear Company Lob on Copy CFGClearCompanyLobOnCopy
Clears the Company, LOB, and Department values when copying a Voyage Fixture or contract.
Voyapi Validate Cargo Laycan for Port CFGVoyapiValidateCargoLaycanForPort
Adds validation warnings if, at the first port where a cargo is to be loaded, the vessel will arrive before the start or after the end of the cargo's laycan.
Additionally, on the Voyage List, voyage lines will be highlighted in yellow if the above condition exists.
Enable Operations LOB CFGEnableOpsLOB
If enabled, displays an LOB (Line of Business) field on the Address (Type W), Estimate, Voyage Fixture, Voyage, and contract forms.
Delete Fixture Upon Voyage Deletion CFGDeleteFixtureUponVoyageDeletion
When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.
Reset COA Lifting Upon Fixture Deletion CFGResetCOALiftingUponFixtureDeletion
When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows:
The Cargo Status is set to Confirmed.
The Cargo Qty is reset to the Qty/Lifting value from the COA.
Group by Function on Cargo Import CFGGroupByFuncOnCargoImport
When importing a Cargo contract, new ports for cargo loads will be added to the itinerary immediately after the last existing load port. Likewise, new ports for discharging will be added after the last existing discharge port. This behavior will not apply if M ports are present in the itinerary.
When enabled, users can specify a new Voyage Number for a voyage by modifying the corresponding field in the Voyage Manager or the Voyage Fixture, or by rescheduling the voyage via the Voyage Manager Copy toolbar button. In addition, the Edit Voyage Number Module Right appears, allowing this ability to be granted to certain users but not others.
Enable User Group on Fixture CFGEnableUserGroupOnFixture
Add fields for User Group and User on the Voyage Fixture form.
Counterparty Label CFGCounterpartyLabel
If this flag has a value, references to Charterer in the Estimate, Voyage Fixture, and Voyage Manager are now replaced with the value of this flag, for example, Buyer.
Enable Cargo Handling Trade No CFGEnableCargoHandlingTradeNo
Note: CFGEnableMultiGrade must also be enabled.
Y = If multigrade cargoes are enabled, adds a Trade No. column to the Estimate Itinerary Cargo tab, Voyage Fixture, Voyage Manager, Cargo Itinerary/Options tab, and (when config flag CFGEnableActInvDetProrationByItin is enabled) Cargo Itinerary Allocation form. Additionally, if cargo transfers are enabled, the column is added to the Transfers tab. This is a free-text field, where users can enter identifiers for a trade associated with the given cargo lifting.
R = All the functionality of the Y setting is enabled, except that the Trade No. column is read-only.
Cargo Handling Trade No Title CFGCargoHandlingTradeNoTitle
Provides an override for the column title of the Trade No. column, which is enabled with CFGEnableCargoHandlingTradeNo. Leaving the setting blank causes the column title to remain Trade No.
CFGFixtureNoFormat
Sets the default format for numbering fixtures, should almost always be blank.
Blank causes fixture format to follow YYYYNNNN, so maximum number of fixtures is 10000 in year.
Setting to S causes fixture to follow a running number of 10 chars NNNNNNNN.
Setting to A causes TC and Voyage fixtures to share a numbering sequence.
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