The Voyages workspace is the central point for managing a voyage. It is the endpoint from an Estimate or Voyage Fixture and the beginning point of voyage accounting, that is, invoice creation. It can either be created from scratch or contain the data entered by the Chartering user into a Voyage Estimate, Voyage Fixture, Cargo, VC In, TC In contract, and/or TC Out contract.
Charterers can use Voyages to view forecasted voyages and review or update contract terms and to compare the actual P&L of completed voyages to their Estimates.
Operators can use Voyages to find, record, and adjust all the data for a voyage in one place:
View the original contract terms
Manage the voyage itinerary
Record Cargo Bill of Lading data
Create Laytime Calculations
Review/record bunker consumption
Create AP/AR invoices
Create Voyage Instructions
Generate Performance Reports
Accounting users can use Voyages to view and manage invoices and the voyage P&L.
The Voyage List contains all voyages that you have the right to view.
On the main menu , under Operations, next to Voyages, click List.
In the Operations quick links, click .
As with any other list, you can search, select, adjust, pin, filter, group, and sort columns, reset to the default view, save user views, and export.
You can search by a vessel’s current or historical Vessel Name.
By default, the following filters are applied, but you can change them:
Voyage Completing is on or after 365 days in the past
Status Code is not Closed
If voyages are highlighted in yellow, it means they have data-related errors that need to be amended.
Bulk Closing Voyages
Note: You must have the Close a Voyage Module Right selected, under Actions in Operations.
To close one or more voyages, select the check box in front of each voyage that you want to close and then click Close at the top of the list.
To view an existing voyage, on the Voyage List, click its row or Voyage No. link. The Voyage Manager appears.
Cache Voyage P&L
Enables caching the voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation. Flag CFGTraUseCachedVoyagePL (on the Trading tab) enables using the cached voyage P&L in the Trading module.
Also enables saving the current P&L snapshot when the voyage is saved; these are saved into the "voypnl" table with the "snapshotType = 'current'. The saved P&L numbers are used in the Voyages list for columns Est P&L, Actual P&L, and Est-Act P&L.
Use Cached Voyage P&L
Enables using the cached voyage P&L in the Trading module. Flag CFGCacheVoyPnl (on the Operations tab) enables caching the Voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation.
Use Voyage Estimate Voyage Deviation
Show Hours in Voyage Manager Itinerary
Displays the following Itinerary columns in hours instead of days: SDays > SHours, SD > SH, XSD > XSH, PDays > PHours, PD > PH, XPD > XPH, LS SDay > LS SHour, and LS PDay > LS PHour
Warn Non Coordinator When Saving Voyage
Displays a warning when saving a voyage if the user is not the Ops Coordinator for the voyage.
Warn on Mismatched Consecutive Voyages
A warning message appears when saving, if a modified Terminating Date no longer matches the Commence Date on the following consecutive voyage.
Enable Draft View by Portcall
Adds a Vessel Draft tab to the Voyage Manager.
Use Company Lob Trade Area Hierarchy
Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Verify Matching Company
Displays a validation error if any of a voyage's or Estimate's linked contracts or Bunker Requirements has a different Company set than the voyage company.
Default Company on TCI Select
When selecting a TC In Fixture to be used for a Voyage/Estimate, if no Company has been selected, the Company on the selected TC In Fixture will be used.
Default Lob on TCI Select
When enabled, when a Time Charter In is selected, if an LOB has not yet been set in the Estimate/voyage, the system defaults to the LOB specified on the Time Charter In Contract.
Bunker Purchase History Report
Makes the Bunker Purchase History Report available from the Cargo Unpriced Components form and the Bunkers menu on the Voyage Manager. The report is run per vessel and is only relevant for scheduled Cargoes.
Delete Fixture Upon Voyage Deletion
When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.
Reset COA Lifting Upon Fixture Deletion
When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows:
Enable Laytime Notes Validation
When enabled, for non-TCO type voyages, text must be added to the Laytime Notes form in order for the Operator to set the Voyage Status to Completed.
Voyapi Validate Cargo Laycan for Port
Adds validation warnings if, at the first port where a cargo is to be loaded, the vessel will arrive before the start or after the end of the cargo's laycan.