IMOS - Ledger Expense Setup

The Veson IMOS Platform is the market-leading cloud solution for commercial marine freight and fleet management.

 🔑 This is a Key Topic, with high value for all users.

The Ledger Expense Setup form is used to set up Expense Codes to define different types of expenses under an Operations Ledger Code.

To open this form, do one of the following:

• On the Operations menu 

  

  , under Port/Other Costs, click Ledger Expense Setup.

• On a Port Advance/DA, click Ledger Expense Setup.

The Operations Ledger Codes are set up in the Data Center, under Other.

• Exp Type = Expense Type of the Ledger Code

  Exp Type	Description
  P	Port Expense
  C	Cargo Expense
  L	Supplemental Contract Expense
  R	Rebillable Expense
  S	Surveys
  T	Tolls
  V	Other Voyage Expenses
  X	Recoverable Expense
  A	Advance Rebillable Expense
  O	Others
  Z	By Description: The Code column in the Business Rules for these items must be of the format REVENUE_Operations Ledger Code or EXPENSES_Operations Ledger Code. On Other Revenues/Expenses invoices, the amounts appear in voyage P&L Operations view in a category right under the root of Revenues or Expenses, with the Description as the category name. On other types of invoices, it behaves as a code without a specific Exp Type.
  U	Port Revenue

  
  

• C = Payment Terms Class, the basis for calculating standard expenses:

  Payment Terms Class	Description
  C	Per Call
  D	Per Day
  F	Per Freight Unit
  G	Per Vessel Gross Register Tonnage
  H	Per metric ton loaded or discharged for each cargo handling in the port H cannot be used if the port function is I (canal) or P (passing).
  L	Per Vessel LOA
  M	Per Metric Ton of cargo on board
  N	Not Actively Used
  S	Per Vessel Summer DWT
  T	Per Vessel Net Register Ton
  U	Unit Factor from the Vessel form Details tab
  Z	Expected time of the vessel in the canal multiplied by the draft of the vessel

  When updating ledger code ensure to save the ledger expense setup of the specified ledger code. Saving the changes will update the ledger expense setup.

How to add a new expense code:

1. Select the relevant ledger code.

2. Add a new row and enter description of the new expense.

3. Save the changes. This will automatically create the expense code.  

How to remove an existing expense code:

• If the expense code has not been used in any voyage's PDA/FDA form, simply right-click on the expense description and click Delete. 

• Otherwise, tick the checkbox 'Inactive'.