IMOS - Post Invoices

The Post Invoices list displays all Ready to Post invoices that you have the right to view. It contains selection boxes that enable you to post more than one invoice transaction at a time.

On the Financials menu 

• As with any other list, you can search, select, adjust, pin, filter, group, and sort columns, reset to the default view, save user views, and export.

• To create a new invoice, click 

  

   and then complete the Transaction Data Entry form.

Invoice Details

To view the details of an invoice, on the Post Invoices list:

• For the printable invoice, click its row.

• For the Operations invoice, in the Description column, click its link.

Approving, Posting, or Rejecting Invoices

To approve, post, or reject invoices, you must have Module Rights Approve an Invoice, Post an Invoice, or Reject an Invoice. Approving, posting, and rejecting invoices can be limited to particular invoice types with configuration flags.

From the Post Invoices List

In the Action column of the Post Invoices list, click Post and then enter a Comment, if required. The Transaction Data Entry form opens; the Accounting Date field defaults to the current date, but you can change it.

To post more than one invoice at a time, select the check box in front of each invoice you want to post and then click Post at the top of the list. After invoices are posted, you have the option to print a summary report, transaction records, both, or neither.

From Invoice Details

Do one of the following:

• Click

  

  and then enter a Comment, if required.

• Click

  

  and then enter a Comment, if required. The Transaction Data Entry form or Journal Entry form opens, so you can post immediately.

• Click

  

  and then enter a Comment that tells the reason for the rejection.

Reversing Invoices

To reverse invoices, you must have Module Rights Reverse an Invoice and Reverse a Payment. Reversing invoices and payments can be limited to particular invoice types with configuration flags. Note: Payments must be reversed/cancelled first, then invoice reversed, before the invoice can be deleted.

You can Reverse invoices in multiple ways. Some invoices may be included within other invoices. (Such as Despatch/Demurrage being included in a freight invoice)

From the Transaction Summary List

To reverse one or more invoices, select the check box in front of each invoice you want to approve and then click Reverse at the top of the list.

From the Transaction Data Entry Screen

Perform the following:

1. Right-click the payment line item (if one exists), click 

   

    to open the payment, click 

   

   , then enter a Reversal Date

   

   and then enter a Comment, if required.

2. Return to the transaction, click 

   

   , then enter a Reversal Date, Reversal Invoice No., Reversal Reason, and Reversal Note if any are required.