IMOS - Transaction Summary

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The Transaction Summary gives you a global view of all invoice transactions. It contains check boxes that enable you to post or reverse more than one invoice transaction at a time.

Transaction Summary

To access the Transaction Summary list, do one of the following:

On the main menu
, under Financials, click Transactions.
In the Financials module, click
.

As with any other list, you can search, select, adjust, pin, filter, group, and sort columns, reset to the default view, save user views, and export.
No invoices are archived, all of them can be accessed in the list. Use filters to reduce the amount of results.
By default, the following filters are applied, but you can change them:
- Source is not in the list MACR, VBNK, VCAB, VCST, XJOU, FFAJ, DCAB
- Accounting Date is on or after 90 days in the past
To create a new invoice, click + and then complete the Transaction Data Entry form.

Invoice Details

To view the details of an invoice, on the Transaction Summary list:

For the printable invoice, click its row.
For the Financials invoice (Transaction Data Entry or Journal Entry), in the Action column, click View.
For the Operations invoice, in the Description column, click its link.

Approving, Posting, Rejecting, and Reversing Invoices

To approve, post, reject, or reverse invoices, you must have Module Rights Approve an Invoice, Post an Invoice, Reject an Invoice, or Reverse an Invoice. Approving, posting, rejecting, and reversing invoices can be limited to particular invoice types with configuration flags.

From the Transaction Summary List

In the Action column of the Transaction Summary list, do any of the following:

Click Post and then enter a Comment, if required. The Transaction Data Entry form or Journal Entry form opens, so you can post immediately.
Click Reverse, enter reversal information, and then click OK.

Bulk Actions: To post or reverse more than one invoice at a time, select the check box in front of each invoice and then click Post or Reverse at the top of the list.

From Invoice Details

Do one of the following:

Click and then enter a Comment, if required.
Click and then enter a Comment, if required. The Transaction Data Entry form or Journal Entry form opens, so you can post immediately.
Click and then enter a Comment that tells the reason for the rejection.

Click
and then enter a Comment, if required. The Transaction Data Entry form or Journal Entry form opens, so you can post immediately.
Click
, enter reversal information, and then click OK.

Related Configuration Flags

Name/Flag	Description
Search by Entry Date CFGActSearchByEntryDate	When enabled, Transaction Summary and Edit Invoices lists in Financials are sorted by Entry Date by default; otherwise, by Invoice Date.
Invoice Approvals by Type CFGInvoiceApprovalsByType	Specifies whether the control of invoice approval by type is enabled or not; adds an Invoice Approval Types control list to the Object Rights tab in Security, to grant users rights to approve specific types of invoices. On the Approve Invoices List and Transaction Summary, if a user does not have approval rights for an invoice type, the Review link will not be available for those invoices.
Invoice Postings by Type CFGInvoicePostingsByType	Specifies whether the control of invoice posting by type is enabled or not; adds an Invoice Posting Types control list to the Object Rights tab in Security, to grant users rights to post specific types of invoices. On the Post Invoices List and Transaction Summary, if a user does not have posting rights for an invoice type, the Post link will not be available for those invoices.
Invoice Rejects by Type CFGInvoiceRejectsByType	Add Security Object Rights to reject specific invoice types per user/group.
Invoice Reversals by Type CFGInvoiceReversalsByType	Specifies whether the control of invoice reversal by type is enabled or not. When enabled, on the Object Rights tab in Security, an Invoice Reversal Types control list is added to grant users rights to reverse specific types of invoices.
Enable Non Voyage Journal Approval CFGActEnableNonVoyJournalApproval	Enable nonvoyage journal approvals.
Non Voyage Invoice Approval Needed CFGActNonVoyInvApprovalNeeded	Enable specifying the number of approvals required for nonvoyage invoices. After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists.
Journal Approval Needed CFGActJournalApprovalNeeded	Enable specifying the number of approvals required for journal invoices . After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists.
Invoice Approval Needed CFGActInvoiceApprovalNeeded	Enable specifying the number of approvals required for all invoices other than nonvoyage and journal invoices. After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists.
Show Only Approve and Post CFGActShowOnlyApproveAndPost	Only display the Approve and Post button, not the Approve button, while approving invoices.
Invoice Reversal Approval Needed CFGActInvoiceReversalApprovalNeeded	Specifies how many approvals are needed before reversing an invoice. If it is set to a value greater than 0, indicating that approvals are needed in advance of reversing an invoice: The Reverse button on the Transaction Data Entry form is renamed Approve Reversal until the required number of approvals have been gathered. A Reject Reversal button is available next to the Approve Reversal button to reject previous reversal approvals and change the invoice back to its initial state. On the Transaction Summary, a Reversal Approval Status column displays Partial or Full, as applicable, for any invoices that have accumulated reversal approvals but have not yet been reversed.
AR Invoice Approval Needed CFGActARInvoiceApprovalNeeded	If a value between 0 and 9 is specified, determines how many approvals are needed for shipping-related AR invoices before posting and takes precedence over the setting of CFGActInvoiceApprovalNeeded.
No Comments on Invoice Approval CFGNoCommentsOnInvApproval	When enabled, there will be no option to add comments when approving an invoice. This does not apply to rejecting an invoice.
Lock Financial Invoice After Approval CFGLockFinancialInvoiceAfterApproval	When enabled, no further changes can be made to the Financials invoice (Transaction Data Entry form) after the invoice has been approved. The invoice can still go through a subsequent approval process, or be rejected, but no data can be changed.