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IMOS - Port Expense

Note: Configuration flag CFGEnableStandards must be set to N. All port expenses for Canal Transit (I) will appear in the Tolls section of Expenses in the P&L by default.

To record a port expense without an advance and details:

  1. On the Port Expenses Summary:
    • To create a new Port Expense, click + and then click New Expense.
    • To open a Port Expense, right-click an expense line and then click View Expenses Details.
  2. On the Port Expense form, complete at least these fields:
    • Vendor
    • Invoice Date
    • Currency Estimated
  3. Select the Actual check box and then save the form. An invoice is generated to appear in Financials.

Unlike a Port Disbursement and Advance, you can create a Port Expenses invoice for multiple vessels, ports, and/or voyages. On the Transaction Data Entry form, use Source code PEXP. For each detail line, enter the vessel, voyage, and port.

It is also possible to import and export this invoice type when invoice notification is enabled for the IMOS Messaging Service. For information, see the IMOS Messaging Service Manual.

Related Configuration Flags
Multi Currency Port Expenses

Enables support for multicurrency estimated port expenses in Cargo, Estimate, Fixture and Voyage.

Cargo fetches exchange rates using the current date as the reference date, while Voyage Manager will use the original date of voyage creation as its reference date for looking up exchange rates. The system will use the last known exchange rate before the reference date for any multi-currency conversions. 

Ignore Estimate Pexp on Voyage Charter in

When a Cargo with a linked VC In is imported to an Estimate/Voyage Fixture/voyage (the relet contract is fixed), the estimated port expenses defined on the cargo are not cleared, and any estimated port expenses defined in the Estimate/voyage Itinerary of a RELT or SPOT voyage are not included in the P&L.

Enable Standards

Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Itinerary behaves the same as the PortExp column in the Estimate itinerary:

  • For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.
  • For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.
  • For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.
  • When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an IMOS ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

  • When a COA is created from an Estimate, ECA Factor is copied from CP Terms to the COA.
  • When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.
  • When a cargo is scheduled, ECA Factor is copied from the cargo to the backcreated Estimate.
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