Home > Voyage Reporting > Standard Forms
Requires the Voyage Reporting module.
Forms are sent by the office in a zipped folder that contains a single HTML file. The Noon Report opens first. If it’s not included in the zipped folder, the first alphabetically sorted form opens. The other forms are available on tabs along the top of the form.
When completing standard forms, captains can work with drafts, submit forms, retrieve the last submitted form and ROBs, format for print, and export to XML.
Standard Forms
The following standard forms are available:
Noon Report
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Depending on the Location selected (In Port, At Sea, or In Transit), different fields appear.
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Reference Port is an optional field that enables you to select from a list of standard ports. This can be used, for example, when sending a Noon Report when passing a port that is not included in the voyage itinerary. This field updates the Ref Port column in Activity Reports.
Arrival Notice
Submitting an Arrival Notice to a non-consecutive, uncommenced voyage will commence that voyage. This includes Arrival Notice submissions via the vessel forms, the Agent Portal, and the API.
Departure Notice
Bunkering Form
If you enter a value in the Port ETD field, the voyage's itinerary in the Platform is updated with that ETD.
Cargo Handling Form
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The Berth field is a free-text field that is validated during the approval process in the Platform. The validation includes a list of all applicable berths available for the Cargo.
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When you select a Cargo Handling line, fields appear for Alternative unit figures and additional values.
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For vessels that have one or more tanks defined, a Stowage section appears.
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For Onboard, with the Show Shore Gross field in Cargo Handling row details selected for the Form Group, a Shore Figure field appears above Charterer in row details. The field appears as Shore quantity on the SOF Report and (with configuration flag CFGCargoLossControl enabled) maps to the GSV Shore field on the Cargo Handling Cargo Loss tab.
Delay/Off-Hire Notice
The Delay/Off-Hire Notice handles both delay and offhire records and populates the Delay form in Voyage Details.
With Track Event ROBs selected for the Form Group, a ROB column appears in the fuel grid, where you can capture ROBs at the end of the delay.
Statement of Facts
Port Activities can be defined by Port Function and/or Voyage Template in the Data Center module. This information is then sent to the vessel as part of the forms package.
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To insert an Activity line above an existing line, set the time of the activity to sooner than the existing line.
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From the Port Activity Template field, you can select defined Port Functions or No Template.
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If you select No Template, you can select Port Activities in the Port Activity control below it.
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If a Voyage Template has been defined for the voyage, the Port Activities defined for it appear in the Port Activity control.
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If no Voyage Template has been defined for the voyage, and you select a Port Function, the Port Activities related to it appear in the Port Activity control.
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With Track Event ROBs selected for the Form Group, you can click Show ROBs at the bottom of the Port Activity control to enter ROBs for each Fuel Type for each Activity.
To toggle back to entering basic information, click Hide ROBs. -
For SPOT and RELT voyages in which bunkers are not tracked, to arrive and depart a port call, a single Statement of Facts form can be submitted. The form’s PS and PE date/times will be used as the arrival and departure date/times in the voyage. If the form only has a PS or only has a PE activity, it will not sail the port call. Additionally, if the port call is already sailed, the Statement of Facts form will update the port activities, including the PS and PE times.
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When submitting Statement of Facts, verify that the Time/Date and ETD are time-stamped after the last Port Activity.
Port ETD is not a required field when forms are submitted with a Port Function of PE.
When approving a voyage report form (such as a Departure Notice), IMOS adds the form's data to any values already entered manually in the Voyage Itinerary. It does not overwrite existing manual entries. The only exception is estimated values, which appear in blue in the itinerary and are replaced when the form is approved.
To avoid such discrepancies, adopt a consistent data entry method for each voyage: either exclusively populate all data through approved forms or manually enter all data directly into the Voyage Itinerary. Do not combine these two approaches.
Working with Offline Form Drafts
You can save drafts of Offline Forms on your browser or computer and then open them later to continue working.
Saving on Your Browser
To save a draft on your browser, click 
Saving on Your Computer
To save a draft on your computer, click 
To open a draft, click 
Submitting a Form
To submit a form to shore:
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Click Submit.
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Select the information you want to include in the submission, click Create Email..., and then follow the instructions on the Complete Form Submission form.
When sending the form via email, remove any email signatures after the submission text (that is human-readable text and/or encoded data). Otherwise, the submission fails.
If the email body is larger than a certain size limit, Windows prevents Voyage Reporting from automatically inserting the content into the email. In this case, manually copy the email body, subject, and email address into a new email.
Retrieving the Last Submitted Form
To retrieve the last submitted form, at the top of the current form, click the Last Submitted time stamp link (for example, 
Retrieving Last Submitted ROBs
To retrieve last submitted ROBs:
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Open an Offline Form that includes a Bunkers ROB control.
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In its Form Group, select the Show Last ROB column in the ROB control check box.
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Above the Bunkers ROB control, next to Retrieve Last ROB, click the time stamp link.
Printing a Form
When you click Print, a printer-friendly version of the form appears in your browser. To print the form, print the browser page.
Exporting to XML
You must have Export Form Data to XML selected in Voyage Reporting System Configuration, on the Forms page, under Printing.
To export a form to XML, click Export.
For a Statement of Facts, if the Charterer column is enabled in the Port Activity control, you are prompted to select charterers for which you want to export port activities.
Configuring the Form Definition
Click the hyperlinked name of a Standard Form to open the Form Definition page, where you can modify various settings.
For example, to configure forms to be automatically approved, clear the Requires approval check box:
