Skip to main content
Skip table of contents


Home > Chartering > VC In COA

🔑  This is a Key Topic, with high value for all users.

A Voyage Charter In (VC In) Contract of Affreightment (COA) is an agreement with a vessel owner to use the owner's vessel. It represents a Cargo COA contract from a charterer's perspective. A Cargo COA is a long-term sale contract on a Voyage Charter basis; a VC In COA is a long-term purchase contract.

The VC In COA looks the same as a Cargo COA, except that it has an Owner field instead of a Charterer field. All liftings are displayed as VC Ins, even when the VC In is linked to a Cargo. When a VC In is linked to a Cargo, the Type, Status, and Option Status of the lifting are still from the VC In, although Ports and Laycan are from the Cargo. Depending on your configuration, you might see different fields.

VC In COA List

The VC In COA List contains all VC In COAs that you have the right to view.

On the Chartering menu 

, under Cargo, next to VC In COA, click List.


To view an existing VC In COA, on the VC In COA List, click its row or Contract ID link.

To create a new VC In COA, do one of the following:

  • On the VC In COA List, click 


  • On the Chartering menu 

    , under Cargo, click VC In COA.

  • As with any other details view, you can navigate to a different record by clicking its card or return to the list by clicking its Name.

  • To share a VC In COA, copy the URL and then share it with any signed-in users in your organization.

  • VC In COA details are in the center:

    • Complete all the sections, as on a Cargo COA.

    • You can access additional tools, forms, and information on the toolbar and right panel.

To create VC Ins, click VC In ▼, click Create VC In, and then complete the Create VC In Setup form, as on the Create Cargo Setup form.

When an Alert is entered for an Owner, Vessel, or Port, the field is highlighted in light red.


Additional information for the current workspace is available in panels on the right:

Related Configuration Flags



Use Company Lob Trade Area Hierarchy

Sets up a hierarchy between Company, LOB, and Trade Area on several forms.

Clear Company Lob on Copy

Clears the Company, LOB, and Department values when copying a Voyage Fixture or contract.

Enable Contract Mirroring

Enables the following types of intercompany contracts to be mirrored: Cargo COA, VC In COA, Cargo, VC In, Time Charter In, Time Charter Out, and FFA/Option/Bunker Swap Trade. When a contract of one of these types is created with internal counterparties, a mirrored contract is automatically created from the opposite perspective, so that users from both legal entities can manage the contract and include it in both their operational planning and their trading exposure and P&L.

  • When both CFGEnableContractMirroring and CFGEnableTCInvoiceMirroring are Y, and when a TC contract is mirrored, TCO invoices are mirrored from TCI invoices. Incremental invoice type is unavailable for such mirrored TC invoices.

  • If an **OV voyage has cargoes with multiple internal charterers, it can be mirrored with multiple RELT voyages, one for each internal charterer's company.

Show Remittance in Cargo

Adds Remittance BankInvoice %Payment Terms, and Balance % fields to the CP Terms DetailsCargo COACargo, VC In COA, and VC In forms. Also adds a Remittance Bank field to Time Charter Other Information. Remittance information flows between these places; for example, fixing an Estimate will transfer the remittance information.

  • On a Cargo COA, VC In, or Time Charter Out, changing the Company clears the remittance bank information, as this may change with a change to the Company.

  • On a VC In COA or Time Charter In, changing the Owner clears the remittance bank information, as this may change with a change to the Owner.

  • A default value for the Remittance Bank for each currency can be selected in the Address Bank Links tab for Cargo COA, Cargo, and Time Charter Out (Other Information) contracts, but it can be changed later.

Enforce Operations Ledger Code Commissionable Property

When enabled, the Commissionable setting of an Operations Ledger Code alone determines whether claim and freight adjustment line items are commissionable. When enabled, the commissionable setting cannot be overridden in invoices or per broker.

Default Claim Commission Invoice Setting

This flag controls the default setting for broker commissions on Claims by setting the default value of M on TC InTC OutCargoCargo COAVC In, and VC In COA broker grids. Possible values:

  • 0 (default): Claims are not commissionable.

  • 1: Claim commissions will be invoiced separately.

  • 2: Commissions will be deducted from the Claim Invoice.

Auto Number COA

Automatically assigns a Contract ID number on COAs.

Apply IC Adjustment to Xfrt

If enabled, for a model B mirrored freight contract (Cargo / VC In and Cargo / VC In COAs), an Extra Freight Term is adjusted by IC Adj % in the same way as the base freight, if the Extra Freight Term type is Rate or Lumpsum (not Percent).

Enable Operations LOB

If enabled, displays an LOB (Line of Business) field on the Address (Type W), Estimate, Voyage Fixture, Voyage, and contract forms.

Enable Standards

Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Itinerary behaves the same as the PortExp column in the Estimate itinerary:

  • For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.

  • For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.

  • For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.

  • When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an IMOS ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

  • When a COA is created from an Estimate, ECA Factor is copied from CP Terms to the COA.

  • When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.

  • When a cargo is scheduled, ECA Factor is copied from the cargo to the back-created Estimate.

Enable Shuttle Freight Invoicing

Enables the Shuttle Tanker Workflow and master data forms necessary for freight invoicing of time and bunkers for both the actual voyage and theoretical return legs, most commonly used by shuttle tankers.

Update LD Rates When Linkedto COA


When linking a COA to a VC In or Cargo, the L/D Rates on the COA itinerary are copied to the lifting itinerary if one of the following is true:

  • The COA itinerary matches that of the lifting.

  • The COA Load/Discharge Options match the itinerary of the lifting.

Auto Number COA

Automatically assign COA Id number in the COA form.

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.