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IMOS - VC In Booking

Home > Chartering > VC In Booking

Configuration flag CFGEnableVCInBooking must be enabled. You must have the Multiple VC In Booking Module Right selected, under Cargo in Chartering.

The VC In Booking form enables you to match a VC In Booking with a VC In COA contract.

To open it, do one of the following:

  • On the Chartering menu

    , under Cargo, click Multiple VC In Booking.

  • On the Calculation tab of the Laytime Calculation or Booking-Based Laytime Calculation form, if a booking number has been assigned to a VC In, you can right-click its itinerary line and then click View Booking Details.

  • When a VC In associated with a VC In Booking is linked to a Cargo contract on a RELT voyage, the booking becomes locked from editing.

Enabling VC In Booking also adds:

  • An Extra Freight Term: Lumpsum per booking (code LB). When included on multiple VC Ins that are part of the same booking, it only applies to the VC In with the lowest ID in that booking to which it has been added for both P&L and Freight Invoice. If that VC In is removed from the booking, the Extra Freight Term will be applied to the new lowest ID in the booking. The Extra Freight Term will remain visible on any contracts to which it is added, but it will only be invoiced once per booking and will only appear on the Voyage P&L once per booking.

  • Booking No. field to nonincremental Freight Invoices; after a Counterparty is selected, you can select one booking of that Counterparty on the voyage, so that only those VC Ins are included on the invoice.


  • Click buttons on the toolbar to retrieve, save, or create records.
  • Report: Run the Booking Report.
  • Attachments: Open Attachments.
  • Schedule VoyageSchedule a voyage.
  • COA Advanced Pricing: Open COA Advanced Pricing, if there is a COA contract linked to the booking.
  • Tank Info: Open Tank Information, for Gas Carrier (Type code G), LNG Carrier (L), and Tanker (T) vessels.
  • Link COA or Unlink COA: Link/unlink the booking to/from a COA.
  • Lifting Properties: Open the Properties form, from which you can update User-Defined Field values for all liftings.

Tasks and Alerts Panel

The Tasks and Alerts panel shows Tasks and Alerts for linked voyages.

VC Ins Grid

The VC Ins grid shows all cargoes and voyages associated with the booking.

To sort the grid by column values, click column headers.

To see additional information about a row, right-click it and then click one of the following:

Ports Grid

Configuration flag CFGEnablePortsGridInBooking must be enabled.

The Ports grid displays the port ETAs and ETDs from the port calls and voyages that are tied to the booking. These fields will only populate when there is a voyage, and they cannot be edited. Only ports that appear on the Cargoes grid will appear here, so transshipment ports will not be displayed.

Vessels Grid

Configuration flag CFGEnableVettingWorkflow must be enabled.

The Vessels grid offers a quick overview of all of the vessels involved in a particular booking, their current Vetting Status, and quick reference information that enable you to have efficient conversations about operating voyages with your counterparties.

You can manage the vetting Task for a listed vessel by clicking its Create Task or Edit Task link.

Adding VC Ins to a Booking

To add VC Ins to a booking, do any of the following:

  • Add new rows to the VC In Booking grid and enter relevant VC In details.

  • On the VC In List, select one or more VC Ins and then click one of the following at the top of the list:

    • Add to Booking: Search for and select an existing booking.

    • Create Booking: Create a new booking.

    Note: You must have Read and Write access to VC Ins in the VC In List.

If there are multiple load or discharge ports in a contract, Load Port, Load Berth, Disc Port, and Disc Berth appear highlighted in pink and cannot be changed.

Related Configuration Flags



Enable VC In Booking

Enables the VC In Booking form.

Adds an option to Keep Booking No. when copying a Cargo or VC In.

Enable Nomination Status

When enabled, a Nom. Status field is added to the Cargo Booking and VC In Booking forms. Values include InquiryTentative, and Firm.

On a VC In Booking, when Nom. Status is set to Tentative, the VC In CP Qty is copied to the Nominated CP Qty.

Product Code Link

When set, the Product Code field in the Cargo BookingVC In Booking, and Tank Information forms becomes a hyperlink that links the user to the URL provided. Within the URL, {ProductCode} is used to pass in the product code to the URL, for example:{ProductCode}

Enable Ports Grid in Booking

When enabled, a grid is added to the Booking form to display the port ETAs and ETDs from the port calls and voyages that are tied to the Booking. These fields will only populate when there is a voyage and they cannot be edited. Only ports that appear in the Cargo grid will appear here, so transshipment ports will not be displayed.

Enable Producer TS Workflow

When enabled, adds new fields to the Voyage Itinerary and the Booking form to capture Transshipment Vessels being utilized by the entity carrying a cargo without capturing the Transshipment Voyages in full. This serves as a lighter-weight Transshipment-tracking mechanism than the features enabled by CFGEnableTransshipment.

Create Booking from Voyage

When enabled, the "Create New Voyage" form has a new option under "Create From:" for "Voyage Booking". When selected, upon saving the voyage, a new Booking will be created and linked to the voyage, with its properties initialized basis the entered voyage data. Both CFGEnableCargoBooking and CFGEnableVCInBooking must be enabled for this feature.

Group Commingled Cargo Port Activities

When this flag is enabled, Port Activities with the Cargo and/or Berth check box selected on the Port Activities form will be grouped into one line for multiple cargoes in the same commingle group. Requires CFGDuplicateActivitiesForCargoesAndBerths to be enabled in order to take effect.

Enable Cargo Itinerary Supplier Receiver

On the Cargo/VC In Itinerary/Options tab and Cargo/VC In Booking form, adds a Supplier/Rcvr column where you can specify the supplier or receiver for each cargo handling. This information can be used to create supplier and receiver Laytime Calculations.

Charterer View

Uses the Charterer's view instead of the standard Cargo form. When enabled:

  • When a voyage is scheduled using Cargo as the source, the Opr Type on the Create New Voyage form defaults according to the Counterparty on the Cargo contract. If the Counterparty is an Owner, the Opr Type is SPOT, otherwise it is TCOV or OVOV depending on the Ownership field on the vessel. Opr Type can be changed, and if the selected type is incompatible with the Cargo counterparty, the Counterparty column in the Voyage Manager Cargoes grid is cleared.

  • All noncoload Cargoes in a voyage synchronize to have the same CP Date and CP Terms Details form.

  • A Supplier/Rcvr column appears on the Cargo Booking and VC In Booking forms.

Enable Cargo Delivered

Enables you to save Cargoes, VC Ins, or bookings with only a load or discharge port.

Allocate Lumpsum Freight

When enabled, cargoes that share the following properties will share their lumpsum freight, instead of each receiving the full amount:

  • Linked to the same booking

  • Scheduled on the same voyage

  • Have the Use Booking Qty on Scale Table check box selected

  • Derive lumpsum freight from the same scale table (either through Advanced Pricing or the Price Matrix)

The amount allocated to each cargo on the booking is proportional to its BL quantity.

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