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VIP - Voyage Invoice List

The Veson IMOS Platform is the market-leading cloud solution for commercial marine freight and fleet management.

Note: You must have the Create Voyage Invoices Module Right selected, under Transactions in Financials.

The Voyage Invoice List displays all full and partial voyage invoices that were generated but not created in Operations.

On the Financials menu

, under Invoices, click Create Voyage Invoices and CFGCacheVoyPnl enabled.

  • By default, the following filters are applied, but you can change them:
    • Voyage Commencing is on or after 90 days in the past
    • Voyage Status is not Closed

NoteIf an invoice has no BL Date, the Arrival Date at the cargo-handling port is used for the filter comparison.

Creating Invoices

  1. Identify the invoices you want to create.
    • To view invoices from a particular date through today, filter by Dates From.
  2. To create an invoice, in the Action column, click its Create link.
  3. Enter at least the Vessel Name; Counterparty, Vendor, or Company; and Invoice Date.

Additional Information

  • To issue an invoice with the bank details of a certain company, specify that company in the Via Company field. The bank selection will be limited to that company.
  • If the invoice is not ready for approval, change its status to Pending before saving, so you can continue to edit it.
    • If the status is Actual, a saved invoice can be approved; if your system is not configured to use the approval process, the invoice can be posted.
    • If the status is Pending, a saved invoice can still be edited and submitted for approval later.

Related Configuration Flags
Prompt Invoice Create When All Cargo BL Entered 
When enabled, in the Create Voyage Invoices list, it will only show "Create" lines for Freight Invoices per counterparty - when all BL Qty values have been entered in the voyage for any of that counterparty's cargoes.
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